Operationalising the Family-Friendly Medical Workplace and the Development of FAM-MED, a Family-Friendly Self-Audit Tool for Medical Systems: A Delphi Consensus
Abstract
:1. Introduction
2. Materials and Methods
3. Results
3.1. Definitions
3.2. Operationalised Criteria and the Audit Tool
4. Discussion
Limitations
5. Conclusions
Author Contributions
Funding
Institutional Review Board Statement
Informed Consent Statement
Data Availability Statement
Conflicts of Interest
References
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Operationalised Criteria: Themes | Comments and Quotes | Potentially Implementable FF Practices |
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1. Knowledge and awareness | Leaders and staff know and use the FF policies. They need to be regarded positively rather than putting barriers in the way of doctors who want to use them. Awareness of the legal rights and responsibilities of employers and employees. | HODs * and all current and incoming staff know about available FF policies and resources, understand their responsibilities for supporting FFMW. Use of policies audited. |
2. Not set-and-forget FFMW policy. | Regular review and assessment of departmental FF policy and practice, informed by staff feedback (Bottom-up, not top-down approach) | Annual Review of Policy. Feedback on staff experiences of FF practices is proactively sought by HOD and responded to. Staff Performance Review used as opportunity for feedback about FF practices. |
3. Advertising and promoting FFMW policy | Advertising the department FF mission. Being clear that being FF is a priority and goal. Promoting the department as a place where doctors with family caregiving responsibilities can thrive and successfully integrate work and family needs. | Undertaken with all existing and new employees at orientation. |
4. Inclusive and diverse definition of family. | The inclusive and diverse definition of family must be understood and acknowledged, while guaranteeing respect and safety around privacy. No hierarchy around “who is more deserving”. | Awareness of inclusive and diverse definition of family. |
5. Part-time work and training supported. | Ensure that part-time positions are of sufficient variety and opportunity compared with full-time terms. No discrimination against part-time workers being less committed, or less part of the department. Recognition of dynamic nature of family caregiving and allow renegotiation of working hours/FTE # at times around Sentinel Events in the family life cycle—see below. | Offer of part-time work is mandated. KPIs ** of number, percentage, and range of part-time positions of equal variety and opportunity. System requirements of minimal FTE # are challenged where possible. |
6. FACS, *** maternity and paternity leave supported. | FACS, *** maternity and paternity leave are encouraged and supported, without career or training repercussions of accessing such. Obliteration of discriminatory hiring practises including veiled discrimination implicit in unanswerable questions such as: “Can you think of any reason you may not be able to fulfil your obligations?” | Flexibility around use of personal leave, sick leave and FACS *** leave. Bureaucratic hurdles to taking FACS and maternity leave are addressed. Leave cover to support such is intrinsic to the organisation. |
7. A mutually respectful arrangement between staff and HOD | FFMW involves a mutually respectful arrangement involving flexibility and commitment from all parties including the doctor, their colleagues, and the HOD. Notwithstanding unpredictable family emergencies and major medical events (see below), the doctor understands that patient and departmental needs and service requirements must take precedence. We have a service to run or deliver and there are limits to acquiescing to all requests. | Is there an open and respectful process of dialogue between the HOD and the doctor about these mutual responsibilities? |
8. Structural and systemic changes to enable FFMW | Structural and systemic changes such as leave cover to enable workers to work and have security that when needed (e.g., family emergencies and illness), their family can take precedence. Systemic changes to resourcing (e.g., leave cover) that allow access to meeting these needs. Ideally, such resourcing should be considered and embedded at the time of establishment of departments and reviewed regularly. Doctors are not frightened to disclose family needs (e.g., pregnancy and need for maternity leave and caring needs) for fear of service gaps and impacts on colleagues. | Organizations should have adequate numbers of staff to provide cover for people needing to take leave. Recruitment processes should aim to appoint qualified candidates to the role while addressing diversity imbalances within a department. |
9. Understanding vulnerability and special FF needs of trainee doctors. | Trainee doctors need to fulfil often competing demands of family, employer, and the College to which they are affiliated at a significant time in the family life cycle (see below). The job, FTE, and leave criteria for both employer and College are often different, resulting in use of fewer FF work options. Employment is often contingent on passing exams that are inflexibly set, sometimes once a year, with an “all-or-nothing” pass barrier. | Flexibility around exam timings should be offered by respective Colleges (e.g., multiple sittings per year, ability to sit exams at multiple stages of training). Sufficient staffing levels to allow medical staff to take study leave. Departments should view rostering practices to ensure that safe work conditions are met and prioritise access to leave for trainee education. |
10. Maintenance of work–family/personal life boundaries | Work schedules are neither set up to interfere with family life nor scheduled to transgress boundaries of the working day (notwithstanding the fact that this will inevitably happen at times in acute health settings). | Work schedules are FF (meetings, teaching time, etc). Ward rounds are held within the working day. |
11. Zero tolerance for discrimination | Zero tolerance for discriminatory disparaging comments and behaviours. Bystander effect is problematic in a hierarchical medical system. | Call out and make it clear that all hostile comments and behaviours are unacceptable and violate the rules governing professional conduct. |
12. Flexible work arrangements | Flexible work arrangements (start and finish times) to accommodate FF practice. Adapted workplaces in response to COVID provide templates for business as usual, not restricted to pandemic measures only. At the same time, the use of flexible work arrangements should not exclude the doctor from being a part of the department. | Consider flexible work arrangements such as early start/early finish times to accommodate family needs (e.g., school pick-up responsibilities). Flexible work environments to allow use of videoconferencing for clinical reviews, departmental meetings and teaching. |
13. Sexuality and gender neutrality in FF policies. | A recognition that persons of all gender identification may have carer responsibilities and do have needs for affection, care, and support and should not face discrimination when asking for FF work practices. No assumptions that females are the primary caregivers. No longer do eyes raise or are responses such as, “Can’t your wife do it?” elicited when men ask for FACS or other leave. | Equal weighting and consideration for persons regardless of gender with regards to FF requests. No unexamined assumptions about the gender of primary caregiver/s in the family. |
14. Costs (to the doctor) of accessing FF policies and practices measured and mitigated. | Costs of accessing FF policies and practices are measured and mitigated, with safety and respect guaranteed in relation to: (i) risks of disclosure; (ii) privacy i.e., addressing the need to justify who your family is, what their disabilities are, and why you may be needed; (iii) active discrimination; (iv) structural inequity; and (v) bureaucratic burden of approvals briefs and statutory declarations “having to jump through 1000 hurdles.” | HODS are conscious of maintaining safety and preserving privacy for staff accessing FFMW policy. |
15. Minimal forced geographical separation or relocation of families. | Particularly important for training and service stakeholders. | Strategies to minimise family separations. Regional rotations to offer FF accommodation and prioritise access to childcare. Training organisations to adopt a collaborative approach to trainees with family with respect to term allocations. |
16. Recognition of Family Life cycle approach to FFMW and dynamic nature of caregiving in families. | Sentinel life-cycle events include but are not limited to: Caring for partner; Achieving pregnancy; Perinatal and postnatal periods; Caring for young children less than 12 years old; Caring for adolescent children; Caring for ageing parents; Caring for grandchildren; Caring for siblings; Caring for disabled family members; Mental or physical illness of any family member; Death or serious illness of a pet; Death or trauma of any family member. | HOD is aware of the Family Life Cycle approach to FFMW. |
17. Consideration of implications for the system of FFMW policies | Implications may include: (i) Proactive hiring leading to discrimination; (ii) Accommodations creating division (“Why does that person get more flexibility?”) or inequitable burden on those without family responsibilities. | Policies and procedures need to be equitable. Local culture of support needs to be fostered to decrease envy and promote asking according to need. |
18. Domestic violence leave is available, respectful of privacy, and genderneutral. | That domestic violence leave be available and does not require the disclosure of domestic violence to anyone other than the HOD or Human Resource representative. Domestic violence services offered to staff are offered in a gender-neutral way while maintaining the psychological safety of this vulnerable population. | Domestic violence leave is available and equitable, regardless of gender or sexual orientation. Privacy is respected and there is awareness of available supports. Training colleges develop a position statement on domestic violence to advocate for education of clinicians and support of trainees who are victims of family violence. |
Criteria | Never | Sometimes or Occasionally | Frequently or Often |
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N.B. I do not promote the unachievable | |||
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Peisah, C.; Sheppard, A.; Benbow, S.M.; Loughran-Fowlds, A.; Grayson, S.; Gunton, J.E.; Kataria, A.; Lai, R.; Lele, K.; Quadrio, C.; et al. Operationalising the Family-Friendly Medical Workplace and the Development of FAM-MED, a Family-Friendly Self-Audit Tool for Medical Systems: A Delphi Consensus. Healthcare 2023, 11, 1679. https://doi.org/10.3390/healthcare11121679
Peisah C, Sheppard A, Benbow SM, Loughran-Fowlds A, Grayson S, Gunton JE, Kataria A, Lai R, Lele K, Quadrio C, et al. Operationalising the Family-Friendly Medical Workplace and the Development of FAM-MED, a Family-Friendly Self-Audit Tool for Medical Systems: A Delphi Consensus. Healthcare. 2023; 11(12):1679. https://doi.org/10.3390/healthcare11121679
Chicago/Turabian StylePeisah, Carmelle, Adrianna Sheppard, Susan Mary Benbow, Alison Loughran-Fowlds, Susan Grayson, Jenny E. Gunton, Anuradha Kataria, Rosalyn Lai, Kiran Lele, Carolyn Quadrio, and et al. 2023. "Operationalising the Family-Friendly Medical Workplace and the Development of FAM-MED, a Family-Friendly Self-Audit Tool for Medical Systems: A Delphi Consensus" Healthcare 11, no. 12: 1679. https://doi.org/10.3390/healthcare11121679
APA StylePeisah, C., Sheppard, A., Benbow, S. M., Loughran-Fowlds, A., Grayson, S., Gunton, J. E., Kataria, A., Lai, R., Lele, K., Quadrio, C., Wright, D., & McLean, L. (2023). Operationalising the Family-Friendly Medical Workplace and the Development of FAM-MED, a Family-Friendly Self-Audit Tool for Medical Systems: A Delphi Consensus. Healthcare, 11(12), 1679. https://doi.org/10.3390/healthcare11121679